The Joomla! Project - Reimbursement Form

Please note: We have updated and restructured this form. It is currently in beta. If you experience any issues, please contact us at , and we will take care of it.

Please complete the form below in order to process your reimbursement.

Have ready before you start:

All your receipts as PDF (you can upload up to 5 files, max. 5 MB each)
Your expense amounts, in the currency you paid in
Your bank (IBAN/BIC), Wise or PayPal details

Deadlines & limits:

Submit within 60 days of the event or of your last expense – later requests need full board approval and are normally rejected
One request per person and event – include all your expenses here

Contact Details

First Name*

Please enter your first name.

Street address*

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Postal code*

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E-mail Address*

Please enter your e-mail address.

Phone Number

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Last Name*

Please enter your last name.

Country*

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City*

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Confirm E-mail Address*

The E-mail adress seems to be different!

Purpose

Why are you requesting this reimbursement? An event perhaps?*

This field is required

Which days are reimbursable?
Event days + travel days, plus one extra day if your total travel time is between 8 and 24 hours, or two extra days if it exceeds 24 hours. Expenses for additional days beyond this timeframe cannot be reimbursed.

Start Date*

Please enter a start date.

Project Role*

Please select a project role.

Other role*

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End Date*

Please enter an end date.

Expense to Department*

Please select a department.

Expenses

Eligible expenses

Transport to/from the event (economy class airfare, train, bus, car hire)
Accommodation and meals (within the official per diem rates for the event location)
Event registration fees
Taxi and public transport; Uber/Lyft is fine, premium tiers (e.g. Uber Black) are not
Parking, petrol for a hire car
“Away from home” expenses (WiFi, roaming, child/pet care etc.) up to $50 per day

Not reimbursable

Travel days beyond the eligible timeframe
Alcoholic beverages beyond reasonable drinks with meals
Tips above standard local rates
Luxury or premium car/limousine services
Flight upgrades beyond the travel policy
Expenses promoting third-party organisations or businesses

Important – number format: Please use a period (.) as the decimal separator. A comma may only be used as a thousands separator.
Correct: 125.50 or 1,250.00 – Incorrect: ~~125,50~~

Currency

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Airfare

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Entry Fee / Event Ticket

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Meals

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Total of Expenses

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Accommodations

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Taxi, Bus and Rail

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Other

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Other Expenses Explanation

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Receipts

Receipts are required for all expenses – including meals, taxis and incidentals. Expenses without a receipt cannot be reimbursed.

PDF files only, up to 5 files, max. 5.0 MB per file
Receipts must be clear, readable and complete
To combine receipts into a single PDF, you can use NAPS2 (free and open source): scan receipts, import images or PDFs, reorder pages and export everything as one PDF

PDF Receipts*

File upload is required

Payments

When and how you will be paid:

Reimbursements are processed after the event and paid within 14 days of approval
Outside the United States, the preferred payment method is Wise; PayPal (no business account) is available as an alternative
We can only use the payment methods listed in this form

Payment method*

A payment method is needed.

IBAN*

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BIC*

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Wise Username*

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PayPal - Username, email address, or phone number*

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PayPal fee notice: If you choose PayPal, please note that any applicable PayPal fees are the responsibility of the recipient and cannot be charged to the sender.

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